Installing and Configuring a Printer in Windows 7

You might want to add a printer in a few different instances, not all of which are obvious:

• You’re connecting a new physical printer directly to your computer (obvious).

• You’re connecting a new physical printer to your network (obvious).

• You want to create a formatted print file, usually PostScript file, that can be sent to a print shop (not so obvious).

• You want to set up different printer preference schemes, such as “black and white only” or “photo quality,” for a single physical printer, so that you can simply select a printer icon instead of having to manually change your printer settings for each print job (obscure but useful time-saving idea). The basic game plan for installing and configuring a printer is as follows:

• Read your printer’s installation manual and follow the instructions for Windows 7 or, if there are none, the instructions for Windows Vista, XP, or 2000.

• Plug in the printer. Many newer printers are detected when you plug them into the parallel or USB port. Your printer might be found and then configure itself automatically.

• If the printer doesn’t configure itself, you can run the Add New Printer Wizard (or use a setup program, if one is supplied with your printer).

At this point, you should have a functioning printer. You might want to make alterations and customizations to the printer setup, though. For example, you can do the following:

• Right-click the icon for the printer you’ll be using most often and select the Default Printer option. This way, your printer will be preselected as the printer of choice when you use the Print function of Windows applications.

• Set job defaults pertaining to paper tray, two-sided printing, scaling, type of paper feed, halftone imaging, printer setup information (such as a PostScript “preamble”), ink color, and paper orientation. These will be the default print settings that every Windows application will start with when you select this printer.

• Check and possibly alter device-specific settings such as DPI (dots per inch) and font substitution.

• Share the printer and specify its share name so that other network users can use your printer.

• If you are on a network and want to control who gets to use your printer, set permissions on the Security tab of the Properties dialog box. (You must have Computer Administrator privileges to do this.)