Sending Faxes from Windows Fax and Scan

To send a fax with Windows Fax and Scan, click the New Fax button to open the New Fax dialog Box

Selecting Recipients

To send a fax to a recipient not on your Contacts list, enter the fax number or numbers in the To field. If you want to enter more than one recipient, use a semicolon to separate fax numbers. To send a fax to selected recipients on your Contacts list, or to create a new contact, click the To button to open the Select Recipients dialog box.

Entering Text

Enter the subject of the fax into the Subject field. If you are using a cover page and want to add notes to the cover page, enter note text into the Cover Page Notes field. The main text entry field is below a text-formatting toolbar. Use this toolbar to change font and font size, select from predefined text and paragraph styles, insert bullet points or numbered steps, and align text.

Selecting a Cover Page

Windows Fax and Scan includes four standard cover pages: confident, fyi, generic, and urgent. To use one of these cover pages, or to select from a personal cover page, click the Cover Page pulldown menu and select the desired cover page.

Inserting Images, Text, and Files To insert an existing image file, place the cursor where you’d like the image to go and click Insert, Picture. You can insert bitmap, JPEG, GIF, or PNG file types. Navigate to the picture location, select the image, and click Open. The picture is imported at the cursor location.

To insert a file attachment into the fax, click Insert, File Attachment. Navigate to the file and click Open. The file is converted to fax pages when the fax is received by a standard fax machine. (You must have an installed application capable of printing this file.) To insert text from a TXT or HTML file, place the cursor where you want to make the insertion. Click Insert, Text from File. Navigate to the file and click Open. The text is inserted at the file location.

Adding Scanned Pages

To add scanned pages to your fax, place the pages you want to scan into your scanner. Click Insert, Pages from Scanner. The pages are scanned automatically and show as an attachment. If your scanner does not have an automatic document feeder (ADF), remove the first page after scanning it, insert the next page, and repeat the process until all pages have been scanned. Each scanned page is inserted as a TIFF file.

Previewing the Fax

After typing and inserting all the information needed into the fax, click View, Preview to see a preview of the fax. Alternatively, click the Preview icon, which is just to the right of the Save icon on the toolbar. Attachments are converted into text or graphics, as appropriate. Use the Zoom Level pull-down menu to select a magnification for review.

Setting Up Dialing Rules

If you need to specify a prefix for an outside line, click the Dialing Rule pull-down menu and select My Location to use the location information you set up when you installed your modem. If you are dialing from a different location, select New Rule. When the Phone and Modem Options dialog is displayed, click New and provide the necessary information.

Sending the Fax

To send the fax, click Send. The fax is placed in the Windows Fax and Scan program’s Outbox folder until transmission is complete. After the fax is transmitted, the fax is placed in the Sent Items folder.

Monitoring Outgoing Faxes

After you click Send, a pop-up window appears, displaying the status of the current fax and previous fax events.